Annual Report

Annual Reports for Professional Programs are due on October 15, 2013.  All Annual Reports are now completed in e-Accreditation.  All Professional Programs must complete the Annual Report.   Failure to complete the Annual Report will result in the program being placed on administrative probation.

 

The calculation in e-accredition of BOC pass rate has now been fixed and the data displayed are accurate. Programs must use the data from e-Accreditation to report the BOC pass rate on their program website.  Please see Standard # 7 for details on data to be posted.   If you see a “0″ for number of students in the cohort, be sure to go into the student profile and select the BOC Candidate ID.    Once the BOC candidate ID’s have been matched, the Pass Rate Data Table will auto-populate.

 

Obtaining BOC Candidate ID’s

BOC exam first time pass rate data will automatically be calculated within e-Accreditation.  Programs MUST enter student data into the student cohort modules starting with graduates of the 2010-11 academic year.  For students who already have a BOC candidate ID, there is a “lookup” screen to assist in populating the student cohort. 

 Once the student cohort is complete, e-Accreditation will show the first time pass rate and overall pass rate for the cohort. The pass rate by cohort most likely will not match the pass rate previously given to programs on the BOC report. This is because the BOC report uses their exam year without regard to the student cohort.   cohort

If a student does not have pass rate data but has a candidate ID on the look-up page, that means the student received the candidate ID, but did not take the exam.  Please encourage current students who have not yet taken the BOC exam to create a personal profile in BOC Central™ as soon as they are admitted to the program.  There is no cost for students to create a profile in BOC Central™. Forward the following link to your students and have them complete the instructions under the “Login” tab: http://www.bocatc.org/candidates/apply-for-exam.

Completing the Annual Report

After logging in to e-Accreditation, Program Directors can click on the Annual Report Tab and will see a progress page that shows the progress of each section of the annual report.   For 2013 only, programs will have to complete information in each of the Profiles (faculty, clinical sites, preceptors, students). For future Annual Reports this information will already be populated and can be updated by the program at any time.  The AR and profiles do not need to be completed in one sitting.  As each section is complete, please mark as complete and the progress page will show that section as being complete. You must complete the Student Cohort Section for graduates of 2011, 2012, 2013 and all current student and match your students with the BOC Candidate IDs.  Once all sections are complete, the Program Director will see a “Submit” button on the progress page.  Program Directors may give others permission to complete portions of the AR but only the Program Director can submit the Annual Report.

Incomplete Annual Report 

incomplete annual report

Complete Annual Report, ready for submission   (This table indicates complete.  You must also complete the student cohort and student profiles sections.   You DO NOT have to complete the curriculum module for this year’s annual report) 

AR complete

 

Other Instructions and FAQ’s

e-Accreditation Webinar questions 06-04-13

e-Accreditation Instructional Video-  This video contains screen shots and instructions on how to navigate and enter information into e-accreditation.  There is no audio on this video.

 FAQs


  • Please start with 2010-11 cohort. That will allow e-Accred to calculate your program's 3-year aggregate BOC exam pass rate.


  • Start of the2013 academic year at your institution.


  • Admission Cycle begins when the student begins the program (i.e. Begin classes, clinicals or other program requirements), not when their application is accepted or while taking courses that are considered pre-requisites.


  • ONCE THE PROGRAM DIRECTOR CHANGE IS APPROVED, THE NEW PROGRAM DIRECTOR WILL BE SENT THEIR USER NAME AND TEMPORARY PASSWORD FROM THE CAATE OFFICE.


  • Yes, the Program Director may give read and/or write privileges to users


  • Do not include pre-requisite courses or courses taught in other departments that might be part of your curriculum. Do include faculty that teach specific athletic training related courses or sections for AT student only.


  • Yes, please include any clinics at the host institution where students are completing clinical experiences. On the Preceptor Profile module, the employer or clinical site for each preceptor is selected from the clinical site profile database therefore all clinical sites must be listed.


  • Yes, this refers to the clinical faculty/staff/ and or preceptors in the clinical setting. Please use average preceptor:student ratio in the clinical settings not lab or classroom.


  • If the faculty member demonstrates athletic training skills on patients or supervises students practicing skills on patients during the course (lecture, lab or clinicals) then this box should be checked “yes”. All faculty/staff/preceptors who demonstrate skills on patients or supervise students practicing skills on patients MUST be licensed.


  • DO NOT CONTACT THE BOC. The information you need is within e-Accreditation. Go to the student tab. You will see a BOC Look up list. The BOC Candidate IDs of all students from your program who have registered with the BOC since 2010 will be listed there. You can also find this information from within the Create/Edit Student area. There is a button next to the field for the BOC Candidate ID that will take you to the look up page. Once you match the BOC ID to a student, it will no longer be listed on the BOC lookup page since it will then be associated with a student in a cohort.


  • If the faculty member demonstrates athletic training skills on patients or supervises students practicing skills on patients during the course (lecture, lab or clinicals) then this box should be checked “yes”. All faculty/staff/preceptors who demonstrate skills on patients or supervise students practicing skills on patients MUST be licensed.


  • Please include "core" faculty salaries. Those faculty who are paid from the AT budget will be included in the faculty salaries. Also include any adjunct faculty that teach Athletic Training specific courses.


  • IF you use a secondary application process, please answer the questions from that perspective. Please only count students in the professional phase, not pre-AT students or pre-professional phase.


  • Standard 78. All sites must have a venue-specific written Emergency Action Plan (EAP) that is based on well-established national standards or institutional offices charged with institution-wide safety (e.g. position statements, occupational/environmental safety office, police, fire and rescue). Hospitals, clinics, etc. are required to have EAPS by their accrediting agencies (the Joint Commission, AAAHC or other recognized external accrediting agency). The program would just have to assure that they are readily available for the student and the student and the agency knows how the student fits into this EAP (see Standard 79 an 80.) Standard 79. The program must have a process for site-specific training and review of the EAP with the student before they begin patient care at that site. Standard 80. Students must have immediate access to the EAP in an emergency situation.


  • "Core" classes are those classes that are for AT students only. Core classes do NOT include pre-requisites or shared courses with other degrees.


  • Please list graduate assistants as adjunct faculty.


  • Yes, faculty that are "assigned' to other programs, but may teach a course for the AT students are considered associated faculty.


  • If the program assigns the same amount of students for the entire fall semester, and the entire spring semester then you can put 0 for winter, if there isn't a different clinical experience that goes across semesters. If no students are assigned over the summer semester, please enter 0.


  • "Core" faculty are those faculty who are "dedicated" to the AT program by their contract and assignments. Persons that may teach AT content such as exercise physiology, etc. to many different majors would be considered associated faculty, not core.


  • Yes, please use loads within the department or across the institution if loads are consistent. You are correct in your calculations. Please use credit hours in your calculations.


  • If you need to add a new user, go to the user tab. Once the user is entered, you will be able to select a title in the official tab for that person. Any program official may be changed directly in e-accreditation exceptthe Program Director. Paperwork to request a Program Director change may be found on the CAATE website under Professional Documents/Program Director change.


  • For classroom and lab, use the average instructor/student ratio for AT classes regardless of whether they are core, associated or adjunct faculty. For clinical experiences, use the preceptor/student ratio.


  • No, if the number of students graduating is 0 then the number employed in AT is 0 for that reporting year.


  • When completing the Annual Report, please use 2012-13 for all data.


  • Please include other costs (over and above fees that all students are assessed) that are specific to the AT program. These might include but are not limited to background checks, liability insurance, etc. You do not need to include room and board.


  • That field has been deleted, as the information will come directly from the BOC data.


  • Please be as accurate as possible with your ethnicity/race/gender data for the students. It is not required, but the data will be used for reporting purposes by the CAATE across all programs.


  • List the number of students assigned to that preceptor per rotation.... in other words, how many students at one time does that preceptor supervise?


  • A trouble ticket has been put in to have a default date of Jan 1, 2013 and to make the field optional due to the change in the Standards from the ACI/CI to preceptor. You may put in Jan 1, 2013 for those CIs that weren't previously trained. Please keep in mind that going forward, ALL preceptors must receive planned and ongoing education from the program designed to promote a constructive learning environment. (Standard 41)


  • EAPs are usually venue specific so that should be fine unless the sport has a unique need that would dramatically alter the EAP.


  • Please include the faculty salaries regardless of the source.


  • Please list totals of salaries only, not benefits.


  • This problem should now be corrected as of September 18, 2013.


  • If you indicate that the program is not in compliance (answer NO to any of the Standards sections) then you must provide an explanation describing why the Program may be non-compliant with that Standard section; and describe the plan to correct the non-compliance issues. If the program is currently required by CAATE to submit a Progress Report from a previously cited non-compliance, indicate the date the Progress Report is due.


  • Please only include those credits associated with a course number. If the average credit load for faculty is 24 please figure the percentage for each course based on the average credit load, not a reduced load due to release time.


  • The teaching load includes all courses that the AT faculty are teaching. At many institutions, a teaching load is 12 credits/semester. The chair may assign the AT faculty to teach courses both in the AT degree and across other programs, but the teaching responsibility still is part of his/her load so should be figured in the average.


  • e-Accreditation continues to work on the issues with the BOC table and uploading the data. There have been numerous issues with the exchange of data between the BOC and e-accreditation, but a solution is getting closer each day. We are aware of the issues and will continue to work on these issues. Thanks for your patience.


  • The purpose of this question is to be sure that programs actually have outcomes. This year we are asking for only one, with the intention of asking for more outcomes on future annual reports. Outcomes are general in nature and may have several objectives and measurements under each outcome. An example might include: graduates will be well prepared to enter the profession of athletic training. There might be several objectives under that outcome such as performance on the BOC examination, employment rate, employer satisfaction, performance on culminating practical exams, etc. Programs are encouraged to work with their institution office of assessment to establish Outcomes, specific objectives and measurements appropriate to the program.


  • No, please calculate on a full load.


  • The average is per year since some programs are on quarters and some are on semesters. If calculated over a year, programs can be compared regardless of whether they are on quarters or semesters.


  • The Program Director is included in the faculty personnel salaries. Admin salaries would include any administrative assistants that are assigned (or partially assigned) to the AT program.


  • All previously recognized health care professionals are in the list. If you feel that the CAATE has missed a licensed health care professional that should have been included, please send the name of the health care professional and your rationale for inclusion to info@caate.net


  • Grants or funds from other sources that are nono-recurring should not be included in the operational budget of the program.


  • FTE for adjunct faculty should be calculated based on a "normal" faculty load at the institution. So if a 3 credit course is 12.5% of a normal faculty members' load, it would be the same for an adjunct.


  • Please list salary (not including benefits) for the percentage of faculty salaries that are devoted to the Athletic Training Program. If you share an administrative assistant(s) please use the total of the percentage that is devoted to support of the AT Program.


  • Dropping out would be used for a student who leaves the institution/program and is no longer in school. Transferring out would be used for a student who "transfers" to a different major or to a different institution.


  • Contact hours are the number of hours in the term that the instructor is "in contact with" the students. Many institutions define the number of contact hours per credit hour. Generally a 3 semester credit course meets for 3 hours per week X 15 weeks (or however many weeks are in the term). Contact hours for that course would be 45. There may be a situation, however, where the instructor is assigned a 3 credit clinical course, but only meets with the students one hour per week as the students are with their preceptors for the remaining hours. In that case, 1 hour/week * 15 weeks would equal 15 contact hours even though it is a 3 credit course.


  • The annual report is for 2012-13, enter the preceptor that was active for 2012-13. If a preceptor was not active, you can indicate that by selecting "No" where is asks if the preceptor was active this year. You would indicate the clinical site was active in 2012-13


  • IPE is Interprofessional Education. When health professions students learn by, with and from each other. Please feel free to suggest additional assessment measures through this medium and they will be considered for inclusion for next year's annual report.


  • These questions ask how many applications the program received for the cohort(s) that was/were admitted during the 2012-13 academic year. What is the maximum number of students the program COULD accommodate in a cohort?


  • It should be calculated based on the institution's policies as a percentage of a full load. If 24 semester credits is "normal" teaching load for a faculty member and the course is a 3 semester credit course, divide 24 by 3 to get your percentage.


  • No, the IPR is not a required component of the Annual Report.


  • That ID is for program use only. You can create any unique ID for your students. e-Accreditation will use the BOC Candidate ID to match to the exam results.


  • You should list all of the venues that would need a specific EAP, so that if a student was at that particular venue, he/she would know what to do in an emergency.


  • Please answer all questions for 2012-13 academic year.


  • Please indicate the actual "teaching load" in both credit hours and contact hours for questions 26-28. These questions are not asking for a % but rather if the faculty member teaches 6 credits in the fall, 6 in the spring and 6 in the summer that would be 18 credit hours. Contact hours are the actual # hours that the faculty member is expected to be in the classroom/lab with the students over the semester/quarter. Most institutions have a minimum contact hours per credit hour, but you can also calculate by the number of hours per week a class meets multiplied by the number of weeks the course is offered.


  • If the university assigns the load, then please use the university's calculations for that load.


  • Question 30 asks for personnel costs for faculty. This number should be the total amount of faculty personnel costs the program budget. That would include the salaries for all AT faculty including adjuncts that teach courses for the program. Only the adjunct salary that is dedicated to the AT program should be included. Please do the same for Question 31 and include total salaries for all administrative support that is dedicated to the AT program (this might be part of someone's full salary).


  • If students are being placed at all of these venues, then yes, you must include them all. If baseball and softball share the same complex, you can include that as one, but if they would need different Emergency Action Plans then you need to include them separately.


  • The BOC will upload student data to the CAATE within a few weeks of close of each exam window, five times per year. The BOC Candidate ID is only used to match the exam scores so does not become important in e-Accreditation until the student takes the certification examination.


  • If the institution does not have a designated contact hour rule for online courses, please calculate contact hours the same as if the course was a typical "classroom" course.


  • At this time, only the Annual Report and the Student Cohort sections need to be completed. The Internal Program Review and Curriculum map are for the program's use only.


  • The IT folks are working on this as we speak. Hopefully it will be fixed in the morning.

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